Want Your Cross-Country Relocation to Go Smoothly? Here’s Who to Notify When Moving

Whether you have already relocated or it’s your first time, you probably already know that it’s one of the most stressful events in life. To be able to run through this process smoothly, it’s crucial to know who to notify when moving to avoid any unnecessary tension down the road.

We are all aware that moving across the country requires us to deal with many tasks, including hiring long-distance movers, making a household inventory list of all the items we want packed, and transported, and getting a job before the move. It’s natural to forget doing something important or even postpone things we consider less urgent, such as making a list of who to notify of the address change. But, when it comes to moving essentials, this should be a top priority because, after all, we want to avoid a hassle in our life and keep receiving our bills along with the mail. The question is what is the best way to notify of an address change? This list will help you decide where to start, how early before your move should you do it, and above all, determine what can be done through simple online forms or a call and where you’ll have to visit in person.

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Why It’s Important to Know Who to Notify When Moving

About 40 million Americans move every year, and half of the relocations actually occur during one specific third of the year, between the beginning of May and Labor Day. With such a high number of people transitioning, many services tend to be very busy during that period. To be able to have a stress-free relocation, you will need to take care of every task at hand and avoid problematic situations with your bank, credit card company, or service providers. That’s why it’s essential to know who to notify when you move and to do it in a timely manner. The best way to do this is to create a list and place it in your relocating binder, along with other important documents, such as contact information for cross-country moving services providers. In the following video, you can see how to write down a planner for your relocation, which includes informing all providers, and other important companies.

Update Your Address With the Post Office

Our reasons to move vary, some of us relocate to advance in our careers, and others are relocating for love, to be with their significant other. Whatever our reasons are, we can’t evade doing a ton of work related to a relocation, and in the midst of all that chaos of looking for good packing service and organizing everything, we may forget to update our address. And you’re probably wondering where to update your address when you move first? It’s best to start with the post office because if you forget it, the new owners might be forced to look for ways to stop getting mail addressed to you, and you’re going to be left wondering why your mailbox keeps being empty. The USPS actually has an easy option to take care of this without even leaving your home – you can do this online, and don’t forget to do it at least one week before you move out.

A person putting a white envelope in a mailbox
If you want your mail to keep arriving, inform the USPS of your move

Contact Your Utility Providers Before You Leave the House

You may think that setting the connection and disconnection dates for utilities before you step out of your former home isn’t one of the essential relocating hacks. Still, if you arrive into your new home only to realize there’s no hot water, electricity, or gas, while most of your stuff is tucked away in a storage unit, you will face reality. Calling your service providers was a crucial step that you should have taken. To avoid such a nightmare scenario, simply contact your utility companies 3 to 4 weeks before you move out, and make sure you won’t need batteries and wet wipes to help you through the first couple of days.

Internet, Along With Cable and Phone Providers Shouldn’t Be Forgotten

We all realize how much our lives would be different without ways to communicate across the country after long-distance moving. Phone and cable, and above all, the Internet have become an essential part of our lives, and it’s especially important if you are relocating to another state alone, and you need ways to keep in touch with everyone in your former city. So, when should you change your address when moving to be able to have your services right away? As with other providers, make sure you call them on time (3 to 4 weeks before the move), and don’t forget about the cell provider, so you can receive the bills.

Field engineer looking at hardware
Contact your providers so everything can be set up on time

Don’t Skip the Tax Agencies

Among many other tasks when you plan a move to another city, you’ll have to inform your tax agencies about switching your living place. This includes contacting your state tax agency, as well as federal revenue agency. The best way to notify change of address to the IRS is through an online form which is pretty simple to fill out, while you should visit the government website specific to the state you currently live in to get directions on how to inform your state tax agency.

Tax return form and planner
Tax agencies should be informed that you’ve moved

If You’re Wondering Who to Notify of Change of Address Next – Contact the Insurance

The next on your list of “when you move, who should you notify” are the renters’ or home insurance agencies to be able to transfer your policy. If you are a renter, your future community management may require proof of the policy transfer before you move in, so it’s important to put it on your “what do you need to rent an apartment” list and do it on time. You may also inquire if they offer insurance for relocations that will cover your belongings in transport, so you can fit them all in your relocating budget.

Other Insurances Should Also Be Notified of Your Moving Out of Family Home

The best way to organize your move is to take care of each and every single thing you can before you leave your current home, and that includes informing everyone of your move. When thinking about your change of address and who to notify about it, your dental, health, life, as well as car insurance should be on that checklist. If your health insurance goes through the federal marketplace, you have the option to follow the directions listed on Healthcare.gov.

A woman signing a contract
Inform all your insurance agencies about your relocation

Inform the Financial Institutions

You probably think that you are already overburdened with tasks, from contacting cross-country movers and finding out how much they cost to reading about relocating scams and packing your stuff. Amidst all of that, you are probably wondering who should you notify when you move next. So, the following step on your checklist is to contact financial institutions to inform them of your residential change. Here’s who to inform:

  • To be certain that all of your statements as well as bills will arrive in your mailbox, inform your banks and investment services of your move.
  • Your credit card company will need to update your info, even if you have opted out of receiving bills through the mail.
  • Whether you are a student loan user or you have dealings with companies offering various advances, they will have to be informed of your move, too.
  • Having an accountant or perhaps a tax advisor? Inform them of your move so you avoid mix-ups when the tax season comes knocking.

Keep in mind that informing these institutions of your moving cross country is one of the best long-distance moving tips and that if you do it on time, it will save you from adding it to your list of things to do after relocating.

Your Employer Should Also Be Notified

Although both your boss as well as colleagues are probably already aware that you’re going to move, you should formally inform the human resources department, and after that, focus on how to move efficiently. No matter whether your paychecks are directly deposited into your bank account, you wouldn’t want to miss out on any retirement statements, tax forms, and all the other important documents.

A credit card in a hand
All the financial institutions should be notified that you’ve changed your location

File a Change of Location to the Department of Motor Vehicles

When you own a vehicle and are relocating across the country, investing in an auto transport service isn’t the only thing you should think about. After you move, don’t hesitate to inform the Department of Motor Vehicles and update your vehicle registration. Perhaps you’ll even have to get a new driver’s license, and you will probably have a tight deadline to do it.

Voter Registration Should be Updated Right After You Move

If you are wondering what else to place on the new apartment checklist, there are a few more necessities when it comes to informing everyone of your move. It’s necessary that your voter registration is updated to be able to make your vote counted when the election time comes. By doing so, you will inform the voting district you are in of your whereabouts, and you will be able to get directions to what polling location you should go to on the election day. In some states, your voter registration gets automatically updated when your information with the DMV gets changed, but you should check it out nevertheless.

A hand dropping a ballot in the box
Your voting district should be notified of relocation

Social Security Administration for Individuals With Benefits

The Social Security Administration usually sends statements through the mail, especially to people who are over 60. The statements are also being sent to all those who don’t have an online account. It’s important that statements arrive directly because they contain details that should be kept private, such as contributions you pay through payroll taxes, as well as information on earnings.

Two women sitting and holding hands
People who receive social benefits should have their information changed when relocating

Magazines, Subscriptions and Online Shopping Sites

If you are one of those people that still love to receive printed magazines and newspapers, call their customer service to let them know of your move or simply update your information online. Sites like eBay, Amazon, and similar online retail sites have a one-click checkout, which saves us from a bunch of hassle but could prove to be problematic if you forget to input your new billing information. The package that you’ve paid for could end up on your old doorstep, so take a few minutes and input your info on each site you use.

A woman reading magazines
If you still like to receive printed magazines, your info should be updated

Say Goodbye to Your Family and Friends

Following through with this list will allow you to have a smooth and stressless move and let you focus on other important things. But, while you’re considering who should be notified next, don’t forget to call your friends and family and let them know. Remember, informing them through social media simply won’t cut it for some people, and after all, saying goodbye in person will make a fond memory.

Kate Holland