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How to Host a Packing Party: Your Step-by-Step Guide

Posted in How-to on April 20, 2023

Whether moving cross country or to a new neighborhood, packing your entire life can seem daunting. The solution? Throw a packing party! Not only is it effective for moving, but it offers an opportunity to make memories with friends and family. Learn ingenious packing party ideas and turn this typically laborious task into a fun-filled event.

What Should You Do Before Throwing a Packing Party?

What is a packing party? Before throwing one, you should understand what it is and how it can be a practical relocation hack. Essentially, this is an event where you invite friends and family to help you box up your belongings in preparation for a move.

Not only does it help expedite the process, but it also adds a social and enjoyable element to what is typically seen as tedious. The first step in planning is preparing for your move to another city. This requires meticulous organization to ensure everything goes smoothly.

Make a List of Relocation Related Tasks

To plan your move effectively, start by making a list of all relocation-related tasks. When you’re moving across the country, keeping track of everything can be overwhelming. By creating a comprehensive household inventory list, you’ll have a clear view of what needs to be packed and moved.

This is where a relocation binder comes in handy. This binder should include your inventory list, important documents, receipts, and other relevant information. Not only will it keep you organized, but it also ensures that nothing gets lost in the shuffle of moving.

Research and Hire Cross Country Movers

Once you have a clear idea of what you need to move, it’s time to research and hire cross-country movers. These professionals are well-versed in handling the logistical challenges that come with long-distance moves. Look for companies that offer comprehensive packing services, which can be a lifesaver if you find you have more to pack than anticipated.

Additionally, you may need to consider a storage service. There are times when you may not be able to move all your belongings to your new home immediately, and a secure storage solution from long-distance movers can offer peace of mind during this transitional period.

Step One of How to Plan a Packing Party – Set a Date and Invite Your Guests

Organizing a move and a party successfully requires setting a date and inviting guests. This might seem simple, but it’s critical. The date you choose should provide ample time to complete everything before the move-out date and consider the guests’ availability. Remember, the more hands on deck, the lighter the work, so consider choosing a weekend when most people are free.

Once you have decided on a date, it’s time to send invitations. Create themed invites, and send a group message or an email. Clarify what the party involves so your friends and family know what they’re signing up for. You might even want to suggest they come in comfortable clothes, ready for a day of work and fun.

Properly planning this event is part of the broader task of organizing relocation. By setting a date and inviting your guests well in advance, you ensure that you have the help and support you need to make your packaging process as smooth and enjoyable as possible.

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Step Two Is to Plan the Logistics

Step two in planning your packaging party involves ironing out the logistics. This is all about ensuring you have the relocation essentials, food and drinks, and a well-prepared space for the party.

Determine What Supplies You’ll Need

Determining what supplies you’ll need is crucial. Start by taking a comprehensive inventory of your items to figure out what sort of materials you’ll need. Boxes of various sizes, tape, bubble wrap, markers for labeling, and paper are all cheap moving supplies essential for the task.

Arrange for Food and Drinks

Arranging for food and drinks is another important aspect of the packaging party logistics. Since your guests are generously donating their time to help you pack, it’s only fair to keep them well-fed and hydrated.

However, remember your relocation budget. Pizza and other easy-to-serve foods are great options. Consider having alcoholic and non-alcoholic beverages for your guests. While it is a working event, it is also a moving away party, so allow room for some celebration too.

Prepare the Space for the Party

Lastly, prepare the space for the party. Clear out as much room as possible to give your guests space. Ensure you have a designated area for the supplies, an area for packed and labeled boxes, and a space for food and drinks. Organizing this effectively will make the process smoother and ensure everyone has a good time.

Three friends smiling at each other, one sitting, one holding a plant, and one holding a box
Preparation is a job halfway done, so start working on this party (and packaging) ASAP

Don’t Forget Step Three – Creating a Packaging Plan

Step three of planning a successful party is developing a strategic packaging plan. This involves deciding what will be packed and in what order, as well as assigning tasks to each guest. They’re important steps because they help create order and make the event enjoyable.

Develop a Plan for What Will Be Packed and in What Order

Determining what will be packed and in what order requires careful thought. Not everything you own needs to move with you. So, before the party, go through your belongings and decide what to keep and what to part ways with – the dreaded decluttering phase.

It’s wise to start packaging with items that are not regularly used, such as books, seasonal items, and decorations. Essentials like kitchenware, toiletries, and everyday clothes should be packed last. Having a clear packaging order will streamline the process and ensure nothing important is packed too soon.

Assign Tasks to Each Guest

After devising a packing plan, assign tasks to each guest. Remember, people have different strengths and preferences, so try to assign tasks accordingly. Give them a chance to volunteer, just in case.

Some might excel at carefully wrapping and packaging delicate items, while others might prefer to do the heavy lifting. Having everyone know their role beforehand helps avoid confusion on the day of the party and keeps the process running smoothly.

By creating a detailed packaging plan, you ensure that the party is efficient and effective, making relocation to your new home a smoother process.

The man in the video below talks about decluttering over 30 days; you can follow his tips and make life easier even before your packaging party begins. If not, it’s interesting to watch it and take notes, anyway.

Step Four Is Simple – Start Boxing Up

Step four is where the real action begins – it’s time to start boxing up your items. This step is all about implementing the plan you developed in step three and putting those packaging strategies into action.

Firstly, ensure all your items are well-protected. This might mean wrapping fragile items in bubble wrap or paper or filling boxes with cushioning materials like packing peanuts. Also, make sure the heavy items are packed in small boxes and lighter items in larger ones so the boxes don’t become too heavy to lift.

Next, use relocation labels to ensure every box is marked with its contents and the room it belongs to. Color coding can be a useful strategy here. For example, use a different colored label for each room.

In the process of boxing up, it’s also a good idea to create an inventory list of what is in each box. This can be a simple list that notes down the major items in each box. This list will be helpful when you’re unpacking and trying to find specific items and useful for insurance purposes in case anything gets lost or damaged during shipping.

Take Time for Step Five, Which Is to Celebrate Your Progress

After all the hard work, step five is all about taking the time to celebrate your progress. Amidst the boxes and packaging materials, don’t forget the importance of saying bye to friends and sharing a few last memorable moments in your old home.

Take Breaks to Socialize

Throughout the packaging process, take breaks to socialize with your guests. After all, a party is not only about getting your stuff into boxes but also about spending time with loved ones. These breaks offer a chance to reminisce about the good times shared in your old home and to look forward to the new memories you’ll create in your new one.

Thank Your Guests for Their Help

Finally, express your gratitude to your guests for their help. They’ve given their time and energy to help with the move, and a heartfelt ‘thank you’ goes a long way. Consider giving them a small token of appreciation or simply express your gratitude with sincere words.

They’ve played a significant part in this major transition in your life, and it’s important to acknowledge that. Amid relocation, it can be easy to get caught up in the logistics and forget the emotional aspect of leaving home and starting fresh in a new place.

So, take the time to celebrate, share memories, and say your goodbyes. This step might not involve packing tape or boxes, but it’s just as important in making your party a success.

A bunch of friends peeking into a box
Your friends are integral to your packaging party, so pay some attention to them, too

The Sixth and Final Step – Finish Up and Clean the House

The sixth and final step in hosting a successful party is to finish packaging and clean the house. This ensures you leave your old home in good condition and avoid potential relocation mistakes that could cost you in the long run.

After all the packing, it’s time for move-out cleaning. This involves cleaning every room in the house. It’s courteous to leave the house clean for the next occupants, but in many cases, it’s also a requirement. If you’re renting, failing to clean your old home could result in a deduction from your security deposit.

When cleaning, pay special attention to often overlooked areas, such as inside the oven, the refrigerator, and under furniture. Also, ensure all trash is taken out, and the remaining items are properly disposed of or donated.

One common relocation mistake to avoid is leaving items behind. This can be easy to do when you’re in the hustle and bustle of moving. To prevent this, do a final walkthrough of the house, checking all closets, cabinets, and rooms for anything forgotten.

After the Party, Prepare Your House for Movers

Once the packaging party is over and you’ve celebrated your progress, shift gears and prepare for movers. This is a critical step, especially for long-distance moves, and several long-distance moving tips can help you prepare efficiently and effectively.

  • Ensure all boxes are sealed and labeled. This helps the movers know where to place the boxes and aids in unpacking,
  • Create a “Do Not Pack” area for items that you’ll be taking with you or that will be needed until relocation day, like cleaning supplies or personal documents,
  • Disassemble large furniture like beds or tables if this is not included in your long-distance moving service. This will save time and potentially money if movers charge by the hour. Keep all screws and hardware in a labeled bag for easier reassembly,
  • Create a clear path through your home for the movers to navigate and prevent potential accidents. This means removing obstacles and clearing driveways or sidewalks of snow or debris,
  • Be present on relocation day to oversee the process. It’s also a good idea to have a copy of the inventory list to cross-check items as they are being loaded onto the truck.

Embrace Stress-Free Relocation With the Help of Long-Distance Movers

Embracing a new chapter in life should be an exciting adventure, not a source of stress. With the professional assistance of Cross Country Movers, you can enjoy a seamless and stress-free move, no matter the distance.

Our cross-country moving services handle relocation logistics so you can focus on the benefits of moving to a new place – exploring a new city, meeting new people, and creating fresh memories. We provide top-notch services that simplify relocation and alleviate moving anxiety.

Don’t let the challenge of a long-distance move dampen your spirits. Get in touch with us at Cross Country Movers today, give us a call, and let us help you make your journey a delightful experience.


How Do I Plan the Logistics for a Packing Party?

Begin by choosing a date that suits most guests and provides time to pack. Calculate the supplies you’ll need and arrange for food and drinks, keeping guests’ preferences and your budget in mind. Finally, prepare your home for the party, creating enough space for packaging and socializing.

What Should I Include in a Packaging Plan?

A packing plan should include an inventory of all items, their designated boxes, and the order in which they will be packed. It should also include roles for each guest, assigning them tasks based on their abilities and preferences.

How Long Should This Party Last?

The duration of a packaging party depends on the number of items and guests. However, it could last all day, allowing enough time for packaging, socializing, and taking breaks.

How Should I Handle Fragile or Valuable Items During This Party?

Fragile or valuable items should be handled with extra care. Pack these yourself or assign them to a trusted friend. Ensure these items are well-protected with materials like bubble wrap or paper.

What Should I Serve for Food and Drinks During the Party?

Since this kind of party is casual, easy-to-serve and easy-to-eat foods are the best options. Consider ordering pizzas or making sandwiches. For drinks, provide various options, including alcoholic and non-alcoholic beverages.

How Can My Guests Have a Good Time at the Packaging Party?

To ensure your guests enjoy the packaging party, make the atmosphere fun and relaxed. Play some background music, take regular breaks to socialize, and have plenty of food and drinks. Express your appreciation for their help throughout the event.

How Can I Thank My Guests for Helping With the Packaging Party?

There are many ways to express your gratitude to your guests. Give them a small token of appreciation, write them a thank-you note, or simply express your thanks in person. Providing food and drinks during the party is also a way of saying thank you.

What Should I Do if I Need to Cancel or Reschedule the Packing Party?

If you need to cancel or reschedule, let your guests know as soon as possible. Apologize for any inconvenience and, if rescheduling, propose a new date. Remember, your guests are giving their time to help you – respect their schedules.

Gemma Collins

Gemma is an NJ local that has explored all the US states, making her the perfect person to write about moving.

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